Set a duty levy policy (with sample wording)
Answer a few plain questions: the levy, what each family must do, who is exempt and how it’s paid back.
Examples use Bluegum Valley JFC, a made-up club. About the sample club
Bluegum Valley JFC's committee agreed a $100 duty levy per family, paid with registration and paid back to every family that does 4 duties by 31 August 2027. Mark set it up on the Policy page in five minutes.
(full size, opens in a new tab) - The levy amount.
- How many duties (or hours) each family owes.
- The deadline: volunteering after it doesn’t count.
- What families will see, in plain words, as you answer (“Not saved yet” until you save).
- Do you charge a volunteer levy? Yes: the levy amount, for each family or each child, and the most children charged in one family if you cap it.
- What must each family do? A number of shifts or hours, counted from the season’s start, and by when.
- Who is exempt or counts automatically? For example, coaches and committee members, or age groups that aren’t charged.
- When is the levy paid back? All of it once the quota is met, or in steps (half back for 2 duties, all of it for 4), and how: a refund to the family’s bank account or a credit for next season.
The page shows what families will see in plain words before you save. Each save is a new version, and the history keeps every earlier one.
Sample policy wording
Every family pays a $100 volunteer levy with registration. The levy is refunded in full to families who complete 4 rostered duties by 31 August 2027. Duties include canteen, BBQ, gate, set up and pack up. Coaches, team managers and committee members are exempt. Families book duties from the club's sign-up link; swaps are allowed up to 48 hours before the shift. Refunds are paid by bank transfer within 30 days of the deadline; families must give their bank details by then.
Tip: Want the whole policy as a Word document to take to your committee? Download the free volunteer levy policy template.