Remind the families who are behind
Gaps lists the families still short of their duties and emails only them.
Examples use Bluegum Valley JFC, a made-up club. About the sample club
By June, Priya could see 37 families at Bluegum Valley JFC were still short. Gaps lists them, counting what they've already booked, so nobody who has a shift coming up is chased.
(full size, opens in a new tab) - Each family that’s behind, with what’s done and booked; those due a reminder are ticked.
- Send emails the ticked families only.
- Go to Gaps. Families due a reminder are ticked.
- Send. Each family gets its numbers (done, booked, still to do), a few open shifts they can take, their family page and, with a levy, what doing the rest is worth.
- Nobody is reminded twice inside the minimum gap your club sets, and reminders stop after the deadline.
Tip: Settings can send these reminders automatically, every so many days, for open seasons.